Privacy statement

1. Who is responsible

This privacy statement applies to 123 Uren, a trade name of 123-NL B.V., Hurksestraat 60, 5652 AL Eindhoven, KVK 88560686. For questions about privacy, you can email info@123-uren.nl.

We are the controller for the data of our customers and their contact persons. For the data that a customer enters into 123 Uren about its own employees and business relations, the customer is responsible and we are the processor (see article 8 of the terms and conditions).

2. What data we process

Account data: name, email address, chosen language, company name, KVK number, VAT number, address and telephone number.

Usage data: the data you enter into the Service, such as hours, projects, expense claims and receipts, and technical data such as login times and the IP address at sign-up.

Payment data: the status of your payments and a reference to your customer details at Mollie. We do not store any bank account or credit card numbers ourselves.

3. Why we use this data

To provide the Service and manage your account (performance of the agreement).

To invoice subscriptions and process payments (performance of the agreement and legal obligation).

To inform you about your account, such as login codes, reminders and changes to the Service (performance of the agreement).

To secure the Service and prevent misuse (legitimate interest).

We do not send advertising without your consent and we never sell your data to others.

4. Who we share data with

We share data only with parties that are needed to provide the Service: Supabase (database and storage, EU), Netlify (hosting), Resend (email, EU) and Mollie (payments, the Netherlands). We have agreements with these parties on the protection of your data.

Apart from that, we only provide data if we are required to do so by law.

5. How long we keep data

We keep account data and data in the Service for as long as your account exists, and for 30 days after that.

We keep invoices and payment data for 7 years, because tax law requires this.

6. Security

All connections are encrypted. Data is stored in data centres within the European Union. Each organisation sees only its own data, and within an organisation employees see only their own hours and expense claims.

7. Cookies

We only use cookies that are necessary to log in and to remember your language choice. We do not use tracking or advertising cookies.

8. Your rights

You have the right to access your data, to have it corrected or deleted, to object to its use and to have your data transferred. Send your request to info@123-uren.nl. We will respond within one month.

If you are not satisfied with how we handle your data, you can file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

9. Changes

We may amend this privacy statement. The most recent version can always be found on this page.